2020-10-16
October 16th 2020 Meeting Agenda
Quorum
Quorum reached and meeting called to order at 15:04 UTC.
Meeting adjourned at 16:59 UTC
Attendees:
Present
Pamela Chestek
Deb Bryant
Megan Byrd-Sanicki
Tracy Hinds
Chris Lamb
Josh Simmons
Elana Hashman
Hong Phuc Dang
Guests: Deb Nicholson
Expected, but Not Present
-
Sent Regrets:
Faidon
Italo
Officer Reports
Secretary’s Report (Deb Bryant and Chris Lamb, 5 minutes)
- Motion (Chris): Approve Board meeting minutes of September 16, 2020
- See supporting documents: https://wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/September%16%2C%202020%20Draft%20Board%20Meeting%20Minutes/
- Second (Deb B.).
- Vote: Yes (9); No (0); Abstain (0)
President’s Report (Josh Simmons and Hong Phuc Dang, 5 minutes)
Treasurer & Finance Committee Report (Tracy Hinds and Megan Byrd-Sanicki, 15 minutes)
- Latest financials shared with Board, including
- Top-level summary from Phyllis.
- Clarification re. SBA ([US] Small Business Administration) loan.
- Clarification given on State of the Source budget line item; scope of work was expanded. Broader discussion undertaken on engaging external contractors.
- Updated runway outlook
- Sponsorships
See supporting slides: https://docs.google.com/presentation/d/1_RqvXJGOefdzPTfitIsY1ksDRBYOHjzFxNN8ICPjIqg/edit#slide=id.ga017ee4931_0_89
Staff Reports
General Manager's Report (Deb Nicholson, 10 minutes)
- Sustainability opening
- General fundraising, admin, finance, tech, outreach
- A bit about what to expect at November’s F2F (inc. two extended sessions with Adam Goodman)
See supporting document: https://docs.google.com/document/d/1qUMio2pajnyhPOnySUHtDW6NQeo5-UUc42zrXTIaCCI/edit?usp=sharing
Board Topics (10 minutes)
Focusing Megan's workload, opening on the Finance committee and there's an opportunity for an Assistant Treasurer to step up, please talk to Josh, Tracy, or Deb N. if you are interested in this role.
Committee Reports
License Committee (Pam Chestek, 10 minutes)
[Pam may present a motion whether or not to approve the CERN OHL family of licenses next month. And a Standards Committee report.]
- CERN OHL family of licenses possibly to be approved next meeting
- Standards report received from Simon.
Standing Committee (Josh Simmons, 5 minutes)
Short update on “path to resolve”
- Still on track to dissolve Committee by end of year as part of governance reform initiative.
- Board packet process entrusted to Deb N. Items should be sent to Deb N, not Josh or similar.
- From next Board meeting, Deb N will take over facilitation of meetings.
***BIO BREAK***
Staffing Committee (Megan Byrd-Sanicki, 40 minutes)
1. Update on the “head of OSI” process (5 minutes)
See supporting document: https://docs.google.com/document/d/1j2JJga-jwO6cMVIDJk3SPu88U-bZd3FVZPWGHkWyIZw/edit#
- Intention to start hiring after Fall F2F.
- Process is accepted, no more questions.
2. Discussion - what is the title we will use for new Head of OSI (see slides 21-24) (15 min)
See supporting document: https://docs.google.com/presentation/d/12lATTNV_jfdl97vDFrx1YOS4cdeKZVmV3uSPeklAZH4/edit#slide=id.g9680925343_1_426
- Discussion held around whether "head of OSI" would report to the Board or not, diminishing pressure on OSI President.
3. Discussion - board member agreement (20 min)
See supporting document: https://docs.google.com/document/d/1clU1vfCyyvuSHvgZWasdjswQYJG0OsL3_wfdohk_rMk/edit
- This document needs a companion "Board Member Onboarding Packet" that includes, what 501(c)(3) laws are, how board members can be part of the annual evaluation of organizational health and Head of OSI performance, what our conflict of interest policy is, what it means to be a fiscal agent for a non-profit, how often the board meets, etc.
- General consensus reached on the document.
- Deb Bryant suggested a companion on-boarding handbook for new staff members would help flesh out some of the concepts we're asking board members to agree to (such as compliance with 501(c)3 guidelines)
Project, Program, and Initiative Reports
- Hong Phuc: regarding the transition of some Mozilla projects (10 minutes)
- Snowdrift & Membership Updates, Elana (1 minute)
- Make a decision in December re: Snowdrift, Elana and Deb working on the Membership Survey Publication
- We'll be discussing the Incubator Process more at the November F2F
- ClearlyDefined, Chris (1 minute)
See supporting documents:
Snowdrift & Membership -- https://docs.google.com/document/d/14Z-cIXs9D7WfTtnxupfHTwXSGOpfIpRUomElSct7K64/edit?usp=sharing