2021-01-15
Live Meeting Notes:
Call in information:
- To join the video meeting, click this link: https://meet.google.com/ttb-aamd-ymi
Quorum
Quorum reached and meeting called to order at xx:06 UTC.
Attendees
Board Members
Deb Bryant
Megan Byrd-Sanicki
Pam Chestek
Hong Phuc Dang
Elana Hashman
Tracy Hinds
Chris Lamb
Italo Vignoli
Faidon Liambotis (+1:06)
Guests
Deb Nicholson
Expected, but Not Present
Regrets
Approve minutes from last time (2 minutes)
Minutes from December's Meeting
Vote: 8 yes; 0 no; 2 abstain
Scheduled start time:
- 8:00 PST (UTC -8)
- 11:00 EST (UTC -5)
- 16:00 GMT (UTC 0)
- 17:00 CET (UTC +1)
- 18:00 EET (UTC +2)
Live Meeting Notes:
- Username: osiboard
- Password: 0s1b0ard!2017
Call in information:
- To join the video meeting, click this link: https://meet.google.com/ttb-aamd-ymi
Quorum
Quorum reached and meeting called to order at xx:xx UTC.
Attendees
Board Members
Guests
Expected, but Not Present
Sent Regrets
January 15th 2021 Agenda
Staffing Committee - Exec Dir update (10 min) Megan
TODO: Deb N. to send Megan a note about how to use the tools in Jazz HR to communicate with candidates
Strategic Direction: - finish discussion on top 3 stakeholders (30 min) Megan
Defining Our Top Stakeholders
Hong Phuc: disagreed that we do not include individual contributors as our top 3 stakeholders (for the record).
We should revisit the potential risks outlined in this proposal
BREAK
Finance update and motions (15 min)
Increasing spending limits to get out of operations' way
https://docs.google.com/document/d/1BXL1xDnDKmxSZkgVg8HLLH-12I0_JDvo1Y_JGFWVM5E/edit
Motions
Motion (Tracy):
- Motion 1: Expand spending limit: One time expenditures up to $3500(USD) in aggregated payments, if not an approved annual contract or in current budget, may be approved by the OSI General Manager, CFO, or Board President.
Second (Pam).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.
Motions
Motion (Tracy):
- No person responsible for approving payments may approve their own compensation or expense reimbursement.
Second (Deb B.).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.
Motions
Motion (Tracy):
- One time emergency expenditures up to $10,000 (USD) may be jointly approved by the Board President and CFO.
Second (Pam).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.
Motions
Motion (Tracy):
- Erase rest of page/policy on Purchasing section
Second (Josh).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.
CERN OHL Licenses, (5 min)
https://docs.google.com/document/d/1NvC5HuCmwvFRe2Z8BhOd4tC0baH7JFnp8PrUTZ-lQag/edit
Motion (Deb B.): Moves that we accept the CERN OHL Family of Licenses as presented
Second (Josh).
Discussion:
Vote: 10 Yes; 0 No; 0 Abstain.
TODO: Deb N. add these license to the OSI website
TODO: Deb N. and Pam to touch base about promoting the addition of these cool new license to the OSI roster
OSI’s involvement in Europe, Hong Phuc (15 min)
OSI Europe Working Group Proposal
Deb B. has asked for a bit more info the deliverables and the end date
and if we can have more info about the current stakeholders and how this fits in
perhaps by convening a few conversations
The board would like to have Hong Phuc explore an OSI working group to be implemented when there is an ED, reach out to potential partners
Prepare a motion for the next meeting
Clearly Defined, (5 min)
OSI Fiscal Sponsorship: Annual Report 2020
New Affiliates, update on ones we’re waiting on (5 min)
TEX Users Group Application
https://docs.google.com/document/d/1qXtFoX2kY4LqUd6nxhWcFCoCORCVtMs8UAcX1nG0bb4/edit
Motion (Elana): Approve to TEX User groups
Second (Deb B.).
Discussion:
Vote: 10 Yes; 0 No; 0 Abstain.
Board business: elections
https://opensource.org/elections
Elana: Look at past board meetings to see if we ruled on Affiliate deadlines
otherwise, we will have those joining deadlines mirror what we do for individuals
Next Board Meeting
The next OSI board meeting is scheduled for...
February 19th
Meeting adjourned at...
Motions
Motion (): Approve and post the meeting minutes of __________ .
Second ().
Discussion:
Vote: 0 Yes; 0 No; 0 Abstain.