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16	16	* Roles
17	17	** //OSI Community//: All those in which the OSI's Mission serves, users, adopters, developers, etc. of software carrying an OSI Approved Open Source Software License.\\
18	18	** //OSI Constituents//: [[Individual Members>>url:http://opensource.org/members]], [[Affiliate Members>>url:http://opensource.org/affiliates]] and [[Corporate Sponsors>>url:http://opensource.org/sponsors]]" that provides, subject matter expertise and general support (including funding).
	19	+** //Individual Member//: A person holding a current and valid OSI Membership.
	20	+** //Affiliate Member Representative//: The primary contact for an OSI Affiliate Member organization.
	21	+** //Corporate Sponsor Liaison//: The primary contact for an OSI Corporate Sponsor.
19	19	** //OSI Incubator Projects//: project-oriented initiatives organized and managed by OSI Individual Members (//**only**//) which furthers the OSI mandate through the development of non-code related artifacts.
20	20	** //OSI Working Groups//: organizationally-oriented initiatives managed by the OSI Constituents (Individual/Affiliate Members & Corporate Sponsors) to identify, assess, and/or update OSI policy, practices, and/or operations.
21	21	** //OSI Participants//: Any person or organization involved in an OSI Incubator Project or Working Group.
...	...	@@ -77,13 +77,18 @@
77	77	The Initial Charter Proposal ([[see template>>doc:Main.Open Source Initiative Working Groups.Working Group Initial Proposal Template.WebHome]]) must include:
78	78
79	79	* Start date
80		-* Initial members
	83	+* Initial Participants
81	81	** Name of Chair(s)
82		-** Name of Sponsor(s)
	85	+** Name of OSI Board Sponsor(s)
83	83	** OSI General Manager
84		-* Resources needed by group (mailing list, virtual server, budget etc)
85		-* Deliverable that will be created
86		-* Description of how that deliverable satisfies a part of OSI's mission
	87	+** Other participants
	88	+* Resources needed by project/group (mailing list, virtual server, budget, etc)
	89	+* For Incubator Projects
	90	+** Deliverable(s) that will be created
	91	+** Description of how that deliverable satisfies a part of OSI's mission
	92	+* For Working Groups
	93	+** Issue(s) to be addressed.
	94	+** Alignment with, and relevance to current or deficient policies and/or practices.
87	87	* Target completion date
88	88
89	89	A full Charter must also include
...	...	@@ -91,59 +91,67 @@
91	91	* Sustainability Plan
92	92	** OSI staff responsibilities?
93	93	** OSI infrastructure needs?
94		-** Ongoing Member community?
	102	+** Impact on on constituency and on community?
95	95	** If ongoing costs involved, how they are met?
96		-** A working group deliverable plan accepted by the Board will be sustained by OSI
	104	+** A Incubator Project deliverable approved by the OSI Board will be sustained by an external organization.
	105	+** A Working Group outcome accepted by the OSI Board will be sustained by OSI.
97	97	* End-of-Project Transition
98		-** Communications with Project participants and stakeholders
99		-** Suitable disposition of Project files, records, websites, URLs, etc.
	107	+** Communications with Project/Group Participants.
	108	+** Suitable disposition of Project/Group artifacts, i.e. files, records, websites, URLs, etc.
100	100
101		-=== Decisions to Initiate, Approve and Amend the Working Group Charter ===
	110	+=== Decisions to Initiate, Approve and Amend an Incubator Project or Working Group Charter ===
102	102
103		-* To initiate a Working Group, the OSI Board
	112	+* To initiate an Incubator Project or Working Group, the OSI Board
104	104	** Reviews proposal
105	105	** Determines viability, bona fides and mission match
106	106	** Initiate and give tentative approval to a preliminary Working Group Charter, under version number 0.XX, which is sufficient for the Working Group to commence activities.
107	107	* Within 3 months of initiation a Working Group is expected to maintain a minimum of 5 participants during its active life.
108		-* A Working Group must have at least 5 members to approve or change its Charter (e.g. goals, scope, deliverables). This requires a 2/3 majority of votes cast (more than 66%), followed by ratification by the OSI Board.
109		-* The Working Group may make minor corrections to the charter (e.g. deliverable dates, list of dependences and liaisons) via the 3-layer decision process described below without the amendment process.
110		-* The Working Group must post their proposal and membership to the OSI wiki under the [[projects space>>doc:Main.Projects.WebHome]] within 3 months of the preliminary Working Group Charter, 0.XX.
	117	+* Am Incubator Project Working Group must have at least 5 Participants approve to change its Charter (e.g. goals, scope, deliverables). This requires a 2/3 majority of votes cast (more than 66%), followed by ratification by the OSI Board.
	118	+* The Incubator Project or Working Group may make minor corrections to the charter (e.g. deliverable dates, list of dependences and liaisons) via the 3-layer decision process described below without the amendment process.
	119	+* The incubator Project or Working Group must post their proposal and membership to the OSI wiki under the [[projects space>>doc:Main.Projects.WebHome]] within 3 months of the preliminary Working Group Charter, 0.XX.
111	111
112	112	== OSI Working Group Decision Process ==
113	113
114		-The OSI's Working Group Decision Process draws upon approaches used by [http://www.w3.org/2005/10/Process-20051014/activities.html#def-Activity W3C], [http://datatracker.ietf.org/wg/ IETF], and similar communities.
	123	+The OSI's Incubator Project and Working Group Decision Process draws upon approaches used by [http://www.w3.org/2005/10/Process-20051014/activities.html#def-Activity W3C], [http://datatracker.ietf.org/wg/ IETF], and similar communities.
115	115
116	116	=== Choosing a Chair ===
117	117
118	118	* A Chair's duties include:
119		-** Driving inclusivity, identifying consensus within the group, and recording decisions.
120		-** Ensuring compliance with all OSI rules applicable to the group.
121		-** Being a liaison between the group and all groups with which the group is coordinating.
122		-** Organizing the smooth operation of the group.
123		-** Engaging with current and potential partners and media, performing outreach, and ensuring the transparent operation of the group.
124		-* Chairs are elected by the group for a 2 year term. There may be up to 2 Chairs at any given time. There are no limits to how often chairs can be re-elected by the group.
125		-* For an individual to run for election, they must be nominated by at least 2 people (other than themselves or an acting chair) and agree to the nomination. The nomination period lasts 14 days. Once an election date is set, each candidate has one week to submit a position statement about their qualifications to chair the group. The voting poll will stay open for a minimum of 14 days and the candidate with the most votes wins. If there is only one candidate at the end of the 14 day nomination period, that person immediately becomes the chair.
	128	+** Driving inclusiveness, identifying consensus within the project/group, and recording decisions.
	129	+** Ensuring compliance with all OSI rules applicable to the project/group.
	130	+** Being a liaison between the project/group and all projects/groups with which the project/group is coordinating.
	131	+** Organizing the smooth operation of the project/group.
	132	+** Engaging with current and potential partners and media, performing outreach, and ensuring the transparent operation of the project/group.
	133	+* Chairs for Incubator Projects must be current Individual Members of the OSI and are elected by the project's Participants for a 2 year term. There may be up to two Chairs at any given time. There are no limits to how often chairs can be re-elected by the project Participants.
	134	+* Chairs for Working Groups may be any current Individual Member, Affiliate Member Representative, or Corporate Sponsor Liaison of the OSI, and are elected by the group's Participants for a 2 year term. There may be up to two Chairs at any given time. There are no limits to how often chairs can be re-elected by the project Participants.
	135	+* For an Participant to run for election, they must be nominated by at least 2 people (other than themselves or an acting chair) and agree to the nomination. The nomination period lasts 14 days. Once an election date is set, each candidate has one week to submit a position statement about their qualifications to chair the group. The voting poll will stay open for a minimum of 14 days and the candidate with the most votes wins. If there is only one candidate at the end of the 14 day nomination period, that person immediately becomes the chair.
126	126	* Chairs may be removed from their duties through a simple no-confidence vote, following the “Formal Vote” provisions below. A Chair who has been removed may stand for re-election.
127	127
128	128	=== Decision Processes ===
129	129
130		-OSI Working Groups conduct their work transparently on a public email list that is archived online, supplemented by various face-to-face, online chat or teleconference discussions. The decision making processes within the terms of a Working Group Charter may advance through three levels, and a decision is accepted as soon as it meets the requirements of any one of the levels, in the sequence described below. Decisions to initiate, approve or amend a Working Group Charter are handled separately (below).
	140	+OSI Incubator Project and Working Groups must conduct their work transparently, e.g. on a public email list that is archived online, though a wiki or other publicly accessible web-based platform, supplemented by various face-to-face, online chat or teleconference discussions. The decision making processes within the terms of an Incubator Project or Working Group Charter may advance through three levels, and a decision is accepted as soon as it meets the requirements of any one of the levels, in the sequence described below. Decisions to initiate, approve or amend an Incubator Project or Working Group Charter are handled separately (below).
131	131
132		-==== Three Levels of Decision Under a Working Group Charter ====
	142	+==== Three Levels of Decision Under a Charter ====
133	133
134		-1. __Working Consensus:__ Routine decisions can be made via discussion on the email list, face-to-face, online chat or teleconference via straw polls with all either “in favour" or "abstained", but no members are "opposed". Decisions reached in non-archived venues must be confirmed on the email list. If working consensus cannot be reached, then proceed to the second level.
135		-1. __Chair Decision:__ The Chair will propose that the matter be discussed further via the email list, face-to-face, online chat or teleconference. When the group discusses an issue and there is a request from a member to formally assess consensus, after due consideration of different opinions, the Chair should ask for votes, and record a decision together with any objections (with reasons if these have been expressed). If at least 3 members agree to take the matter to a formal general vote, then proceed to the third level.
136		-1. __Formal Vote:__ If all efforts to achieve working consensus thus far have failed and yet at least 3 members consider that a determination must be made within limited time, the group may sets aside "working consensus" on an specific written issue, to initiate a simple majority vote. (This includes if they feel the Chair has not accurately determined the votes of the group or if they feel the Chair has refused to assess consensus.) Only members of the Working Group prior to the initial call for a formal vote may participate in the vote. Within 7 days of such a request, the Chair must announce the start and end dates, and the venue for the vote. Such a vote must be open at least 7 days and should be no more than 14 days, using a structured online voting solution, ensuring that no member votes more than once. In these cases, a decision shall be based on a simple majority of the votes cast (more than 50%).
	144	+1. __Working Consensus:__ Routine decisions can be made via discussion on the email list, face-to-face, online chat or teleconference via straw polls with all either “in favour" or "abstained", but no Participants are "opposed". Decisions reached in non-archived venues must be confirmed on the email list. If working consensus cannot be reached, then proceed to the second level.
	145	+1. __Chair Decision:__ The Chair will propose that the matter be discussed further via the email list, face-to-face, online chat or teleconference. When the Participants discuss an issue and there is a request from a Participant to formally assess consensus, after due consideration of different opinions, the Chair should ask for votes, and record a decision together with any objections (with reasons if these have been expressed). If at least 3 Participants agree to take the matter to a formal general vote, then proceed to the third level.
	146	+1. __Formal Vote:__ If all efforts to achieve working consensus thus far have failed and yet at least 3 Participants consider that a determination must be made within limited time, the project/group may sets aside "working consensus" on an specific written issue, to initiate a simple majority vote. (This includes if they feel the Chair has not accurately determined the votes of the project/group or if they feel the Chair has refused to assess consensus.) Only Participants of the Incubator Project or Working Group prior to the initial call for a formal vote may participate in the vote. Within 7 days of such a request, the Chair must announce the start and end dates, and the venue for the vote. Such a vote must be open at least 7 days and should be no more than 14 days, using a structured online voting solution, ensuring that no member votes more than once. In these cases, a decision shall be based on a simple majority of the votes cast (more than 50%).
137	137
138	138	The Chair is accountable to both the OSI Board and to Working Group participants to ensure that all deliberation and decision processes are fair, respectful, aligned with these guidelines, and neither favouring or discriminating against any participant or their associates (incl. employer).
139	139
140		-== Deliverables/Outcomes ==
	150	+== Incubator Project Deliverables and Working Group Outcomes ==
141	141
	152	+* Incubator Project Deliverables
	153	+** Collectively creates/advances deliverable.
	154	+** Presents deliverable to OSI Board by end date.
	155	+*** OSI Board will choose to accept or reject deliverable.
	156	+** Includes sustaining/archiving plan.
142	142	* Working Group
143		-** Collectively creates/advances deliverable
144		-** Presents deliverable to Board by end date
145		-** Includes sustaining/archiving plan
	158	+** Collectively creates/advances policy/practice.
	159	+** Presents policy/practice to Board by end date.
	160	+*** OSI Board will choose to accept or reject policy/practice.
	161	+** Includes sustaining/archiving plan.
146	146	* OSI Board
147		-** Reviews new deliverable or version
148		-** Determines if deliverable/version require revision prior to publication as an OSI asset
149		-** Rejects or approves the deliverable/version as an OSI asset
	163	+** Reviews new deliverable or policy/practice.
	164	+** Determines if deliverable or policy/practice requires revision prior to adoption as an OSI asset.
	165	+** Rejects or approves the deliverable or policy/practice as an OSI asset.