2020-08-14 - XWiki

* Or, dial one of the listed phone numbers with the associated PIN:[[https:~~/~~/meet.google.com/tel/ttb-aamd-ymi?pin=3014784286124&hs=1>>url:https://meet.google.com/tel/ttb-aamd-ymi?pin=3014784286124&hs=1]]

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**Quorum**

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Quorum reached and meeting called to order at 15:06 UTC.

**Attendees**

**Board Members**

Megan Byrd-Sanicki

Faidon Liambotis

Deb Bryant

Chris Lamb

Elana Hashman

Pam Chestek

Josh Simmons

Hong Phuc Dang

**Guests**

None

**Expected, but Not Present**

None

**Sent Regrets**

Tracy Hinds

Italo Vignoli

**Officer Reports**

~* Moved to distributing PDFs links to avoid permission problems

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**Secretary's Report (Deb Bryant and Chris Lamb)**

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* **Motion (Josh):** Approve Board meeting minutes of July 10, 2020 [[https:~~/~~/wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/July%2010%2C%202020%20Draft%20Board%20Meeting%20Minutes/>>url:https://wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/July%2010%2C%202020%20Draft%20Board%20Meeting%20Minutes/]]

* **Second (Pam).**

* **Vote: Yes (8), ; No (0) ; Abstain (0).**

* Motion passes

* Chris to amend to clarify the item re. unactioned "board action items"

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**Treasurer's Report (Tracy Hinds and Megan Byrd-Sanicki)**

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* No July financials from Phyllis, expected next week

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* All monthly reports are available on the OSI Financial Statements' wiki page at [[https:~~/~~/wiki.opensource.org/bin/Operations/Financial+Statements>>url:https://wiki.opensource.org/bin/Operations/Financial+Statements]]

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**President's Report (Josh Simmons and Hong Phuc Dang)**

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* Statement [[https:~~/~~/docs.google.co>>url:https://docs.google.cogm/document/d/1b7wCNraaZ_tnsgTxDtMXRL0dbxGQjB0yTt3Hies9-Ic]][[G>>url:https://docs.google.cogm/document/d/1b7wCNraaZ_tnsgTxDtMXRL0dbxGQjB0yTt3Hies9-Ic]][[m/document/d/1b7wCNraaZ_tnsgTxDtMXRL0dbxGQjB0yTt3Hies9-Ic>>url:https://docs.google.cogm/document/d/1b7wCNraaZ_tnsgTxDtMXRL0dbxGQjB0yTt3Hies9-Ic]]

**Board Topics**

**Recap from strategy sessions with Adam Goodman**

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* See notes and folder here: [[https:~~/~~/docs.google.com/document/d/10qCWGepCu9sbGZU8iElPVAuooi663NTl6MUh81FVNhQ>>url:https://docs.google.com/document/d/10qCWGepCu9sbGZU8iElPVAuooi663NTl6MUh81FVNhQ]]

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* Further work required, especially regarding transitioning to an advisory board, and executing on hiring a loosely-defined "head of OSI", Timeline includes virtual face-to-face meeting in November.

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**Temporary changes**

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* Discuss criteria for identifying non-essential programs to suspend, eg. impact, vision, etc.

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* [[https:~~/~~/keep.google.com/#NOTE/1wreJjUUDeiX5PgZGmKwMvKd1hXfjMqilUwZzn4MkeQpOK8EvttcFoW2qK_Fh7A>>url:https://keep.google.com/#NOTE/1wreJjUUDeiX5PgZGmKwMvKd1hXfjMqilUwZzn4MkeQpOK8EvttcFoW2qK_Fh7A]]

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* 1. Alignment with Vision, 2. Sustainability, 3. Visibility and Profile, 4. Stakeholder Engagement, and 5. Associated Commitments

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* 6. Does it help us achieve our top goals/priorities?

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* 7. Are these programs that we uniquely can provide?

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* Suspend Standards, Communications, and Membership Committees

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* Maybe also Standing

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* Would leave us with Finance, Staffing, and License.

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* Not to discontinue work per se

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* **Motion (Pam): Suspend Standards, Communications, and Membership Committees.**

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* **Second (Megan).**

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* **Vote: Yes (8). No (0). Abstain (0). Motion passes.**

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* Discussion: Discussion of whether the Standing Committee be added to the prior motion.

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* **Motion (Deb)**: Amending the motion to add the Standing Committee to the list of committees to be dissolved.

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* **Second: (Elana)**

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* Discussion: Discussion of formal powers of the Standing Committee & impact on President's workload.

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* To be potentially revisited

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* **Vote: Yes (0) ; No (7); Abstain (1). Amendment not passed.**

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**Convene follow-up sessions on governance**

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Two extra Board sessions to be scheduled to discuss/agree on below:

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* Communication protocols

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* Hiring, firing, and evaluating the Head of Organization, and the Board's role therein

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* Board member agreement

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Intention to complete work in this area by November

**Upcoming work**

* Mission and vision

* Education program filters/focus

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**Scope of additional facilitation within bounds of approved budget**

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**Committee Reports**

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**Standards Committee (Pam Chestek)**

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* Meeting Minutes - July 23, 2020 [[https:~~/~~/docs.google.com/document/d/1uL0DKH8mWVLJ9OJXMt5nl1lwyLlZC3F6wBwPzVS2xK4>>url:https://docs.google.com/document/d/1uL0DKH8mWVLJ9OJXMt5nl1lwyLlZC3F6wBwPzVS2xK4]]

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**License Committee (Pam Chestek)**

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* **Motion (Deb):** That the MIT No Attribution License be approved as an Open Source Initiative Approved license in the Legacy Approval category of licenses.[[http:~~/~~/lists.opensource.org/pipermail/license-review_lists.opensource.org/2020-August/004915.html>>url:http://lists.opensource.org/pipermail/license-review_lists.opensource.org/2020-August/004915.html]]

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* **Second (Elana).**

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* Discussion: Question re. SPDX license identifier ("MIT-0").

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* **Vote: Yes (8) ; No (0) ; Abstain (0). Motion passes.**

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**Communications Committee (Italo Vignoli)**

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* Next steps - Italo not able to attend; item skipped.

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**Membership Committee (Elana Hashman)**

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2020 Members' Survey Report:

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* [[https:~~/~~/docs.google.com/document/d/1WYpG2pAXSwTvzZcZJJ03z019YwIwbG8QUUNlDPljR64>>url:https://docs.google.com/document/d/1WYpG2pAXSwTvzZcZJJ03z019YwIwbG8QUUNlDPljR64]] - 20 minutes

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* Need to follow up with our other stakeholders and include the wider context (e.g. sponsors, policy organizations)

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* What are we going to do with the results?

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* Suggestion: F2F topic.

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* **Action:** Elana should make summary recommendations based on feedback - could have an outside volunteer assist.

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* Need data from sponsors/policy stakeholders/etc. for F2F.

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* Discussion around sending current report to people involved/quoted in report.

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* **Action: **Elana to draft email communication to share with survey participants for approval by the Board, will hold communication if there are any concerns.

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* **Motion (Elana): **To approve the 2020 Members' Survey Report and allocate staff time to work on a report summary for publication.

* **Second (Deb).**

* Amount of time TBD, as appropriate.

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* **Vote: Yes (8) ; No (0) ; Abstain (0). Motion passes**

*

* 2021 Events [[https:~~/~~/docs.google.com/spreadsheets/d/19lh3kO8gsewbiWPlswKHiZ3_FgNr5xcbVZgQ5mJ1luw>>url:https://docs.google.com/spreadsheets/d/19lh3kO8gsewbiWPlswKHiZ3_FgNr5xcbVZgQ5mJ1luw]] - 10 minutes

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* [Deferred to next meeting due to Italo unable to attend]

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**Finance Committee (Tracy Hinds)**

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* Tracy out on Maternity leave; July financials not available at board meeting time.

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**Staffing Committee (Megan Byrd-Sanicki)**

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* See supporting document. [[https:~~/~~/wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200814Agenda/8%20Open%20Source%20Initiative%20Mail%20-%20%5BExcomm%5D%20Staffing%20Committee%20Board%20Packet%20Item.pdf>>url:https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200814Agenda/8%20Open%20Source%20Initiative%20Mail%20-%20%5BExcomm%5D%20Staffing%20Committee%20Board%20Packet%20Item.pdf]]

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* Update on Adam's process; discussed as part of Board Topics

* IGM hiring updates

* Deb Nicholson has accepted our job offer

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* Start date September 1, 2020

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* A 30/60/90 day work plan is being created, along with roles for helping on-board

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* Patrick Masson will be helping on contract to help with training

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* Will help her with the hiring pipeline; Josh as reached out to sustainability candidates to ask them to hold their interest

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* Next steps for permanent Head of OrganizationLonger-term; permanent head of staff

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* Working on that job description and process to hire

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* Staff committee will work on process as next step and will present at September board meeting

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* Goal is to be ready to go out with recruitment by November board meeting

**Standing Committee (Josh Simmons)**

**Project Reports**

**Incubator working group**

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* See supporting document. [[https:~~/~~/wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200814Agenda/7%20Open%20Source%20Initiative%20Mail%20-%20%5BExcomm%5D%20Incubator%20Topics%20for%20OSI%20Board%20Meeting.pdf>>url:https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200814Agenda/7%20Open%20Source%20Initiative%20Mail%20-%20%5BExcomm%5D%20Incubator%20Topics%20for%20OSI%20Board%20Meeting.pdf]]

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* Suggestion that "onboarding" also has an equivalent "off-ramp".

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* **Motion (Deb): **To form the Incubator Working Group with the charter: "The OSI Incubator WG is tasked with developing a set of minimum graduation requirements for incubator projects that would like to maintain fiscal sponsorship with the OSI."

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* **Second (Chris).**

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* **Vote: Yes (8) ; No (0) ; Abstain (0). Motion passes.**

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* **Action:** Elana to set up an initial meeting with Chris.

**Snowdrift**

* See supporting document. [[https:~~/~~/wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200814Agenda/7%20Open%20Source%20Initiative%20Mail%20-%20%5BExcomm%5D%20Incubator%20Topics%20for%20OSI%20Board%20Meeting.pdf>>url:https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200814Agenda/7%20Open%20Source%20Initiative%20Mail%20-%20%5BExcomm%5D%20Incubator%20Topics%20for%20OSI%20Board%20Meeting.pdf]]

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**State of the Source**

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* Brief update given on sponsorships and submissions.

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* Hong to send larger update offline.

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