November 9th 2020 Meeting Agenda

Quorum

Quorum reached and meeting called to order at 16:06 UTC.

Meeting adjourned at 26:XX UTC

Attendees: 

Deb Bryant

Megan Byrd-Sanicki

Pam Chestek

Elana Hashman

Tracy Hinds

Chris Lamb

Faidon Liambotis

Josh Simmons

Italo Vignoli

Hong Phuc Dang (XX+1:08)  

Guests:

Deb Nicholson

Expected, but Not Present

    -

Sent Regrets:

Grid view of the schedule: https://docs.google.com/spreadsheets/d/1wkvdhrMuqaSDpbvX43g6FV2KXltubfUcvNrBxTWjVko/edit#gid=0

November 9th,11am - 3pm ET (Daylight savings is finished in the US)

Materials you will need for November 9th: OSI Board Report on Clearly Defined Nov 2020, Incubator project graduation requirements draft, Recommendations from member survey Nov 2020, GM Report November 2020, Proposed Board Member Agreement Nov 2020, Proposed Plan to Update License Review Process Nov 2020

DAY ONE AGENDA

11-11:10    Icebreaker 

11:10 - 11:20    Clearly Defined    (Chris)    

Doc: OSI Board Report on Clearly Defined Nov 2020

1) Highlights from the report with brief Q&A

They lost some people power, so some delays

11:20 - 11:45    Incubator Program (Chris & Elana)    

Doc: Incubator project graduation requirements draft

1) High level overview of the Incubator Program (5 minutes)

We have a pretty wide spread as far as activities and initiatives

Chris and Elana wanted to decide "what graduation looks like"

With Snowdrift, the path is clear

Haven't heard from FLOSS Desktops

Not much rush on ClearlyDefined

2) Discussion: Aspects that work well, aspects that could use improvement (15 minutes)

Not software projects, but other initatives

Deb B. advocating for "stepping back"

The way we value the program shoudn't be based on a single use case

Maybe look at this again at the end of our Strategic Planning process

We could still always do fiscal sponsorships without doing the additional work that we do for incubators

We do still need to some clean up on the list of projects

Deb of the North to remove all but our remaining active incubator projects from the website

3) Key takeaways to bring into our strategic planning process (5 minutes)

Revisit this whole program at the end of our Strategic Planning process

Any new revamped program should have its work done by staff in the future, as soon as that's possible

We should be transparent about how much staff time is being spent 

Prioritizing from 

11:45 - 12:15    Membership Survey Recommendations (Elana)    

Doc: Recommendations from member survey Nov 2020

1) Review Elana's recommendations based on the report

We are going to publish a summary 

The number one recommendation was to increase visibility for the things we're already doing

We should also be seen to be engaging more with our critics

We should be advocating for and doing more to bridge the wider open source community

A short document about what OSI is doing, that could be sent to Affiliates

Something that could be forwarded 

Like our quarterly newsletter? Yes, but shorter and for a non-English audience

Deb of the North: Retool the format of our newsletter so that it's more friendly for non-native English speakers

Either with a summary or with shorter bits

2) Consider the implications for OSI strategy

12:15 - 1pm     General Manager Report (Deb of the North)

Doc: GM Report November 2020

1) What's been done

2) What's coming

3) Q&A

Redoing the "priorities" spreadsheet in a way that is focused on separating the next 6 months vs. the next year or so

With the new ED, we'd do a fresh annual planning process

Perhaps in December 

There is no strategy for recruiting Affiliates

1pm - 1:15    BREAK 

1:15 - 1:45    FUN  

https://meet.jit.si/OSIFunGroupNumberOne

https://pad.sfconservancy.org/p/OSIBoardGroupOne

https://meet.jit.si/OSIFunGroupNumberTwo

https://pad.sfconservancy.org/p/OSIBoardGroupTwo

https://meet.jit.si/OSIFunGroupNumberThree

https://pad.sfconservancy.org/p/OSIBoardGroupThree

1:45 - 2:30    Board Agreement (Megan)

Proposed Board Member Agreement Nov 2020

Motion (Deb B): Adopt the proposed Board Agreement as presented today as policy directors are required to sign on an annual basis.

Second (Italo).

Discussion: 

Vote: 10 yes, 0 no, 0 abstain.

2:30 - 3pm    License Review Process    (Deb of the North)    

Proposed Plan to Update License Review Process Nov 2020

1) Overview of plan and methodology

The current system has an entrenched power system in it

The new system shouldn't 

Be wary of technical objections that mask other objections

People didn't offer comments on the Licensing Review Process in the Membership Survey

Meeting and logistics freedback

Google invites aren't quite working optimally for everyone

+1 include each day's video link in the agenda