November F2F, 2020 Draft Board Meeting Minutes
November 9th 2020 Meeting Agenda
Quorum
Quorum reached and meeting called to order at 16:06 UTC.
Meeting adjourned at 26:XX UTC
Attendees:
Deb Bryant
Megan Byrd-Sanicki
Pam Chestek
Elana Hashman
Tracy Hinds
Chris Lamb
Faidon Liambotis
Josh Simmons
Italo Vignoli
Hong Phuc Dang (XX+1:08)
Guests:
Deb Nicholson
Expected, but Not Present
-
Sent Regrets:
Grid view of the schedule: https://docs.google.com/spreadsheets/d/1wkvdhrMuqaSDpbvX43g6FV2KXltubfUcvNrBxTWjVko/edit#gid=0
November 9th,11am - 3pm ET (Daylight savings is finished in the US)
Materials you will need for November 9th: OSI Board Report on Clearly Defined Nov 2020, Incubator project graduation requirements draft, Recommendations from member survey Nov 2020, GM Report November 2020, Proposed Board Member Agreement Nov 2020, Proposed Plan to Update License Review Process Nov 2020
DAY ONE AGENDA
11-11:10 Icebreaker
11:10 - 11:20 Clearly Defined (Chris)
Doc: OSI Board Report on Clearly Defined Nov 2020
1) Highlights from the report with brief Q&A
They lost some people power, so some delays
11:20 - 11:45 Incubator Program (Chris & Elana)
Doc: Incubator project graduation requirements draft
1) High level overview of the Incubator Program (5 minutes)
We have a pretty wide spread as far as activities and initiatives
Chris and Elana wanted to decide "what graduation looks like"
With Snowdrift, the path is clear
Haven't heard from FLOSS Desktops
Not much rush on ClearlyDefined
2) Discussion: Aspects that work well, aspects that could use improvement (15 minutes)
Not software projects, but other initatives
Deb B. advocating for "stepping back"
The way we value the program shoudn't be based on a single use case
Maybe look at this again at the end of our Strategic Planning process
We could still always do fiscal sponsorships without doing the additional work that we do for incubators
We do still need to some clean up on the list of projects
Deb of the North to remove all but our remaining active incubator projects from the website
3) Key takeaways to bring into our strategic planning process (5 minutes)
Revisit this whole program at the end of our Strategic Planning process
Any new revamped program should have its work done by staff in the future, as soon as that's possible
We should be transparent about how much staff time is being spent
Prioritizing from
11:45 - 12:15 Membership Survey Recommendations (Elana)
Doc: Recommendations from member survey Nov 2020
1) Review Elana's recommendations based on the report
We are going to publish a summary
The number one recommendation was to increase visibility for the things we're already doing
We should also be seen to be engaging more with our critics
We should be advocating for and doing more to bridge the wider open source community
A short document about what OSI is doing, that could be sent to Affiliates
Something that could be forwarded
Like our quarterly newsletter? Yes, but shorter and for a non-English audience
Deb of the North: Retool the format of our newsletter so that it's more friendly for non-native English speakers
Either with a summary or with shorter bits
2) Consider the implications for OSI strategy
12:15 - 1pm General Manager Report (Deb of the North)
Doc: GM Report November 2020
1) What's been done
2) What's coming
3) Q&A
Redoing the "priorities" spreadsheet in a way that is focused on separating the next 6 months vs. the next year or so
With the new ED, we'd do a fresh annual planning process
Perhaps in December
There is no strategy for recruiting Affiliates
1pm - 1:15 BREAK
1:15 - 1:45 FUN
https://meet.jit.si/OSIFunGroupNumberOne
https://pad.sfconservancy.org/p/OSIBoardGroupOne
https://meet.jit.si/OSIFunGroupNumberTwo
https://pad.sfconservancy.org/p/OSIBoardGroupTwo
https://meet.jit.si/OSIFunGroupNumberThree
https://pad.sfconservancy.org/p/OSIBoardGroupThree
1:45 - 2:30 Board Agreement (Megan)
Proposed Board Member Agreement Nov 2020
Motion (Deb B): Adopt the proposed Board Agreement as presented today as policy directors are required to sign on an annual basis.
Second (Italo).
Discussion:
Vote: 10 yes, 0 no, 0 abstain.
2:30 - 3pm License Review Process (Deb of the North)
Proposed Plan to Update License Review Process Nov 2020
1) Overview of plan and methodology
The current system has an entrenched power system in it
The new system shouldn't
Be wary of technical objections that mask other objections
People didn't offer comments on the Licensing Review Process in the Membership Survey
Meeting and logistics freedback
Google invites aren't quite working optimally for everyone
+1 include each day's video link in the agenda
,,,,,,,,,,,,,
November 10th 2020 Meeting Agenda
Quorum
Quorum reached and meeting called to order at 16:02 UTC.
Meeting adjourned at 26:XX UTC
Attendees:
Deb Bryant
Megan Byrd-Sanicki
Pam Chestek
Hong Phuc Dang
Elana Hashman
Tracy Hinds
Chris Lamb
Faidon Liambotis
Italo Vignoli
Josh Simmons
Guests:
Deb Nicholson
Expected, but Not Present
-
Sent Regrets:
Grid view of the schedule: https://docs.google.com/spreadsheets/d/1wkvdhrMuqaSDpbvX43g6FV2KXltubfUcvNrBxTWjVko/edit#gid=0
November 10th, 11am - 3pm ET (Daylight savings is finished in the US)
Materials you will need for November 10th: OSI_Budget 2021 Executive Director Job Details, Building a Bridge to a Stronger OSI
DAY TWO AGENDA
11-11:15 Icebreaker Deb of the North
11:15 - 12:00 Hiring head of OSI (Megan)
Executive Director Job Details
Building a Bridge to a Stronger OSI
Tracy, Elana, and Hong Phuc have all agreed to review the ED job description before it goes live.
Two part discussion, is the logic for compensation sound? Can we afford this?
Staffing committee has a little more homework to do, but there is general agreement around this structure
12:00 - 1pm Annual Budget (Tracy)
OSI_Budget 2021
The board made some siggestions for adjustments to the budget; reducing travel for 2021, planning for community and comms hirings to wait until after an ED is hired and looking at which revenue sources will continue and which may not.
1pm - 1:15 BREAK
1:15 - 1:45 FUN
Group 1: Tracy, Italo, Josh, Faidon
https://meet.jit.si/OSIFunGroupNumberOne
https://pad.sfconservancy.org/p/OSIBoardGroupOne
Group 2: Deb, Hong Phuc, Elana
https://meet.jit.si/OSIFunGroupNumberTwo
https://pad.sfconservancy.org/p/OSIBoardGroupTwo
Group 3: Pam, Megan, Chris
https://meet.jit.si/OSIFunGroupNumberThree
https://pad.sfconservancy.org/p/OSIBoardGroupThree
1:50 - 2:30 More Budget (Tracy & Deb of the North) OSI_Budget 2021
We decided that we would send any feedback on budget to the Finance Committee by Dec 3
Increasing (active) membership from 600 to 800 seems doable, 1000 might be a bit of a stretch
State of the Source, we've put that in to do a second time with similar income
Seems like we want to hire the ED in the mid of the year
We spent some time looking into the details of our legal and professional fees
2:40 - 3:00 Standards & Licensing update Pam
Licensing
Pam has put together a small, diverse working group to look at licenses
Including some that haven't hit the list
We want to be more comprehensive and get as many licenses
This work will probably be done through a mailing list
Standards
Simon sent a document, but basically we want to be at the table to make sure that nobody rewrites the definition of open source becuase they are some well-funded people who are interested in controlling that conversation
The Judiciary Committee meeting -- Pam wasn't happy with it, but maybe it wasn't harmful
Pam thinks that OSI should have more of a presence at these conversations in the future
We then discussed when performance review would happen, if not at the F2F
Staffing committee is working on a process and will be in touch soon