Wiki source code of 2020-10-16

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1 {{box cssClass="box floatinginfobox" title="**Summary**"}}
2 {{toc start="2"/}}
3 {{/box}}
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5
6 **October 16th 2020 Meeting Agenda**
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8
9 Quorum
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11 Quorum reached and meeting called to order at 15:04 UTC.
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13 Meeting adjourned at 16:59 UTC
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15
16 Attendees:
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18 Present
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20 Pamela Chestek
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22 Deb Bryant
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24 Megan Byrd-Sanicki
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26 Tracy Hinds
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28 Chris Lamb
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30 Josh Simmons
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32 Elana Hashman
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34 Hong Phuc Dang
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36 Guests: Deb Nicholson
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38 Expected, but Not Present
39
40 -
41
42 Sent Regrets:
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44 Faidon
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46 Italo
47
48
49 **Officer Reports**
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51
52 **Secretary’s Report (Deb Bryant and Chris Lamb, 5 minutes)**
53
54 * **Motion (Chris):** Approve Board meeting minutes of September 16, 2020
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56 * //See supporting documents: //[[//https:~~/~~/wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/September%16%2C%202020%20Draft%20Board%20Meeting%20Minutes///>>url:https://wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/September%16%2C%202020%20Draft%20Board%20Meeting%20Minutes/]]
57
58 * **Second (Deb B.).**
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60 * **Vote:** Yes (9); No (0); Abstain (0)
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62
63 **President’s Report (Josh Simmons and Hong Phuc Dang, 5 minutes)**
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65 *
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67
68 **Treasurer & Finance Committee Report (Tracy Hinds and Megan Byrd-Sanicki, 15 minutes)**
69
70 * Latest financials shared with Board, including
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72 * Top-level summary from Phyllis.
73
74 * Clarification re. SBA ([US] Small Business Administration) loan.
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76 * Clarification given on State of the Source budget line item; scope of work was expanded. Broader discussion undertaken on engaging external contractors.
77
78 * Updated runway outlook
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80 * Sponsorships
81
82 See supporting slides: [[https:~~/~~/docs.google.com/presentation/d/1_RqvXJGOefdzPTfitIsY1ksDRBYOHjzFxNN8ICPjIqg/edit#slide=id.ga017ee4931_0_89>>url:https://docs.google.com/presentation/d/1_RqvXJGOefdzPTfitIsY1ksDRBYOHjzFxNN8ICPjIqg/edit#slide=id.ga017ee4931_0_89]]
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84
85 **Staff Reports**
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87
88 **General Manager's Report (Deb Nicholson, 10 minutes)**
89
90 * Sustainability opening
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92 * General fundraising, admin, finance, tech, outreach
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94 * A bit about what to expect at November’s F2F (inc. two extended sessions with Adam Goodman)
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96 See supporting document: [[https:~~/~~/docs.google.com/document/d/1qUMio2pajnyhPOnySUHtDW6NQeo5-UUc42zrXTIaCCI/edit?usp=sharing>>url:https://docs.google.com/document/d/1qUMio2pajnyhPOnySUHtDW6NQeo5-UUc42zrXTIaCCI/edit?usp=sharing]]
97
98
99 **Board Topics (10 minutes)**
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101
102 Focusing Megan's workload, opening on the Finance committee and there's an opportunity for an Assistant Treasurer to step up, please talk to Josh, Tracy, or Deb N. if you are interested in this role.
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104
105
106 **Committee Reports**
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108
109 **License Committee (Pam Chestek, 10 minutes)**
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111 [Pam may present a motion whether or not to approve the CERN OHL family of licenses next month. And a Standards Committee report.]
112
113 * CERN OHL family of licenses possibly to be approved next meeting
114
115 * Standards report received from Simon.
116
117
118 **Standing Committee (Josh Simmons, 5 minutes)**
119
120 Short update on “path to resolve”
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122 * Still on track to dissolve Committee by end of year as part of governance reform initiative.
123
124 * Board packet process entrusted to Deb N. Items should be sent to Deb N, not Josh or similar.
125
126 * From next Board meeting, Deb N will take over facilitation of meetings.
127
128
129 ~*~**BIO BREAK~*~**
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131
132 **Staffing Committee (Megan Byrd-Sanicki, 40 minutes)**
133
134 ~1. Update on the “head of OSI” process (5 minutes)
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136 See supporting document: [[https:~~/~~/docs.google.com/document/d/1j2JJga-jwO6cMVIDJk3SPu88U-bZd3FVZPWGHkWyIZw/edit#>>url:https://docs.google.com/document/d/1j2JJga-jwO6cMVIDJk3SPu88U-bZd3FVZPWGHkWyIZw/edit#]]
137
138 * Intention to start hiring after Fall F2F.
139
140 * Process is accepted, no more questions.
141
142
143 2. Discussion - what is the title we will use for new Head of OSI (see slides 21-24) (15 min)
144
145 See supporting document: [[https:~~/~~/docs.google.com/presentation/d/12lATTNV_jfdl97vDFrx1YOS4cdeKZVmV3uSPeklAZH4/edit#slide=id.g9680925343_1_426>>url:https://docs.google.com/presentation/d/12lATTNV_jfdl97vDFrx1YOS4cdeKZVmV3uSPeklAZH4/edit#slide=id.g9680925343_1_426]]
146
147 * Discussion held around whether "head of OSI" would report to the Board or not, diminishing pressure on OSI President.
148
149
150 3. Discussion - board member agreement (20 min)
151
152 See supporting document: [[https:~~/~~/docs.google.com/document/d/1clU1vfCyyvuSHvgZWasdjswQYJG0OsL3_wfdohk_rMk/edit>>url:https://docs.google.com/document/d/1clU1vfCyyvuSHvgZWasdjswQYJG0OsL3_wfdohk_rMk/edit]]
153
154 * This document needs a companion "Board Member Onboarding Packet" that includes, what 501(c)(3) laws are, how board members can be part of the annual evaluation of organizational health and Head of OSI performance, what our conflict of interest policy is, what it means to be a fiscal agent for a non-profit, how often the board meets, etc.
155
156 * General consensus reached on the document.
157
158 * Deb Bryant suggested a companion on-boarding handbook for new staff members would help flesh out some of the concepts we're asking board members to agree to (such as compliance with 501(c)3 guidelines)
159
160
161
162 **Project, Program, and Initiative Reports**
163
164 * Hong Phuc: regarding the transition of some Mozilla projects (10 minutes)
165
166 * Snowdrift & Membership Updates, Elana (1 minute)
167
168 * Make a decision in December re:  Snowdrift, Elana and Deb working on the Membership Survey Publication
169
170 * We'll be discussing the Incubator Process more at the November F2F
171
172 * ClearlyDefined, Chris (1 minute)
173
174 See supporting documents:
175
176 ClearlyDefined ~-~- [[https:~~/~~/wiki.opensource.org/bin/Working%20Groups%20%26%20Incubator%20Projects/ClearlyDefined%20Incubator%20Project%20Proposal/ClearlyDefined%20Monthly%20Board%20Report%3A%20September%202020/>>url:https://wiki.opensource.org/bin/Working%20Groups%20%26%20Incubator%20Projects/ClearlyDefined%20Incubator%20Project%20Proposal/ClearlyDefined%20Monthly%20Board%20Report%3A%20September%202020/]]
177
178 Snowdrift & Membership ~-~- [[https:~~/~~/docs.google.com/document/d/14Z-cIXs9D7WfTtnxupfHTwXSGOpfIpRUomElSct7K64/edit?usp=sharing>>url:https://docs.google.com/document/d/14Z-cIXs9D7WfTtnxupfHTwXSGOpfIpRUomElSct7K64/edit?usp=sharing]]

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